Access Committee of Adjustment Meeting Videos and live-stream through our Youtube Channel
Committee of Adjustment Agendas, Staff Reports, Minutes and Decisions
Committee of Adjustment staff are available for in person inquiries on Tuesdays and Thursdays at City Hall, 225 East Beaver Creek Road.
What is the Committee of Adjustment?
The Committee of Adjustment (CoA) is an independent body comprising five (5) individuals: one (1) Chair and four (4) Members. They are appointed by Council and authorized under Section 44 of the Planning Act, R.S.O. 1990, c.P.13, as amended, to consider applications for Minor Variance and Consent.
Committee of Adjustment Current Members (concurrent with the term of Council, or until successors are appointed):
Mustafa Master (Chair)
Dean Gossi
Carlo Di Rezze
Nataliya Kelbas
Suzanne Payne
Committee of Adjustment Staff:
Courtney Cullum, Secretary-Treasurer;
Lisa Paterra, Assistant Secretary-Treasurer;
Contact Committee of Adjustment:
Committeeofadjustment@richmondhill.ca
Resources:
The Committee of Adjustment – More Information
The Committee of Adjustment Rules of Practice and Procedure
The Committee of Adjustment Rules of Practice and Procedure - French
| Apply for a Minor Variance |
|
Minor Variance On-Line Application
Authorization of Owners Form
Digital File Submission Requirements
Before you begin your application, please ensure you have the following:
- The zoning of your property. Please contact zoninginfo@richmondhill.ca if you require assistance in obtaining this information.
- The Official Plan designation of your property. Please contact planning@richmondhill.ca if you require assistance in obtaining this information.
- A sketch or survey plan (in metric) displaying the information included in your application form (you may submit additional sketches if all the information is not able to be provided on one plan).
- the true dimensions and boundaries of the property for which the application is being made (note: a sidewalk is not usually a lot line)
- the location, size, and type (e.g., deck, single family dwelling etc.) of all existing buildings, structures or uses on the subject property, including setbacks measured from the front, rear and side lot lines.
- the location, size, and type (e.g., covered porch, 2-unit dwelling, parking spaces, etc.) of all proposed buildings, structures or uses on the subject property, including setbacks measured from the front, rear and side lot lines.
- all projections from buildings and structures, including but not limited to eaves and gutters, steps, fire escapes/exterior staircases etc.
- location of all natural and artificial features on the subject land and on land that is adjacent to the subject land that may affect the application (e.g., railways, trees, wells, and septic tanks)
- location, width, and name of any roads within or abutting the subject land.
- location and nature of any easement affecting the subject land.
- the information provided must be legible and drawn with good drafting techniques.
- Elevation Plans for all sides where new construction is proposed, indicating height, grade and window and door openings. Floor plans are not required as part of your application.
- If your variance includes relief from parking requirements, a parking justification study is required.
- If there are any trees within six (6) metres of the proposed construction work, including trees located on adjacent properties, a Tree Inventory and Preservation Plan and Arborist Report are required. If any trees on the property line or adjacent lands are impacted, consent from the adjacent owner is required. Construction work includes, but is not limited to, any area used for the purposes of construction, grading and excavation, storage of construction materials or equipment, movement of machinery, paving, and demolition or replacement of structures.
- All registered owners of the property must sign the Authorization of Owner form linked above. Registered owners must have the form commissioned and submitted to the City, or contact Committee of Adjustment staff for an appointment, free of charge, at commiteeofadjustment@richmondhill.ca.
- Payment must be made at the time of online application. Please refer to the 2025 Tariffs of Fees By-law and the 2025 fees for Committee of Adjustment Applications.
NOTE: If a property is a listed or designated heritage property, a Cultural Heritage Impact Assessment (CHIA) may be required. Please contact the City’s Heritage Planner at heritageplanning@richmondhill.ca for details on what is to be included in the CHIA.
If you have any questions regarding applying for a Minor Variance, please contact commiteeofadjustment@richmondhill.ca.
|
| Apply for a Consent |
|
Consent On-Line Application
Authorization of Owners Form
Digital File Submission Requirements
Before you begin your application, please ensure you have the following:
- The zoning of your property. Please contact zoninginfo@richmondhill.ca, if you require assistance in getting this information
- The Official Plan designation of your property. Please contact planning@richmondhill.ca, if you require assistance in getting this information.
- All registered owners of the property must sign the form. Registered owners must have the form commissioned and submitted to the City or contact Committee Staff for an appointment, free of charge, at committeeofadjustment@richmondhill.ca
- Payment must be made at the time of online application. Please refer to the 2025 Tariffs of Fees By-law and the 2025 fees for Committee of Adjustment Applications.
- A sketch, plan or reference plan prepared by an Ontario Land Surveyor that includes:
- Property boundaries and dimensions of the intended severed and intended retained lands
- Dimensions and boundaries of any land abutting the subject lands
- The location of all land previously severed on the property
- The approximate distance between the subject lands and the nearest City lot line or landmark (e.g. bridge, railway crossing)
- The approximate location of all natural and artificial features (e.g. buildings, railways, roads, watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, trees, wells or septic tanks)
- The current uses of the land that is adjacent to the subject property
- The location, width and name of any roads within or abutting the subject lands (with indication of whether it is an unopened road allowance, public travelled road, private road or right-of-way)
- The location and nature of any easement affecting the property
- The location, size, and type of all existing or proposed buildings, structures or uses on the subject property, including setbacks measured from the front, rear, and side lot lines
- If there are any trees within six (6) metres of the proposed construction work, including trees located on adjacent properties, a Tree Inventory and Preservation Plan and Arborist Report are required. If any trees on the property line or adjacent lands are impacted, consent from the adjacent owner is required. Construction work includes, but is not limited to, any area used for the purposes of construction, grading and excavation, storage of construction materials or equipment, movement of machinery, paving, and demolition or replacement of structures.
NOTE: If a property is a listed or designated heritage property, a Cultural Heritage Impact Assessment (CHIA) may be required. Please contact the City’s Heritage Planner at heritageplanning@richmondhill.ca for details on what is to be included in the CHIA.
If you have any questions regarding applying for a Consent, please contact committeeofadjustment@richmondhill.ca.
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2026 Meeting Schedule
The Committee of Adjustment meets in person on Thursday evenings, starting at 7 p.m. in the Council Chambers (1st Floor) at the Municipal Offices, located at 225 East Beaver Creek Road.
*NOTE: Depending on your application, additional time may be required for review. If you are not scheduled for the meeting date related to the cutoff date, you will be scheduled for the next meeting date.
| Meeting Date |
Cutoff Date for Submission*
| Public Notice Sign Posting Date | Staff Report Posting Date |
|---|
| January 29, 2026 |
December 18, 2026
|
January 15, 2026 |
January 22, 2026 |
| February 19, 2026 |
January 8, 2026 |
February 5, 2026 |
February 12, 2026 |
| March 12, 2026 |
January 29, 2026 |
February 26, 2026 |
March 5, 2026 |
| April 9, 2026 |
February 26, 2026 |
March 26, 2026 |
April 2, 2026 |
| April 23, 2026 |
March 12, 2026 |
April 9, 2026 |
April 16, 2026 |
| May 21, 2026 |
April 9, 2026 |
May 7, 2026 |
May 14, 2026 |
| June 4, 2026 |
April 30, 2026 |
May 21, 2026 |
May 28, 2026 |
| June 25, 2026 |
May 14, 2026 |
June 11, 2026 |
June 18, 2026 |
| July 16, 2026 |
June 4, 2026 |
July 2, 2026 |
July 9, 2026 |
| August 6, 2026 |
June 25, 2026 |
July 23, 2026 |
July 30, 2026 |
| August 27, 2026 |
July 16, 2026 |
August 13, 2026 |
August 20, 2026 |
| September 17, 2026 |
August 6, 2026 |
September 3, 2026 |
September 10, 2026 |
| October 8, 2026 |
August 27, 2026 |
September 24, 2026 |
October 1, 2026 |
| October 29, 2026 |
September 17, 2026 |
October 15, 2026 |
October 22, 2026 |
| November 19, 2026 |
October 8, 2026 |
November 5, 2026 |
November 12, 2026 |
| December 10, 2026 |
October 29, 2026 |
November 26, 2026 |
December 18, 2026 |
2025 Committee of Adjustment Fees
All fees are effective January 2025, in accordance with By-law No. 121-24.
Fees are Subject to Change.
Payment Request for Committee of Adjustment
| Fee Description | 2025 Fees | 2026 Fees |
|---|
| Minor Variance Application Fee |
$4,731 |
$4,826 |
| Minor Variance Recirculation and Revision Fee |
$2,368 |
$2,415 |
| Minor Variance Adjourned Fee |
$444
|
$453 |
| Consent Application Fee |
$6,373 |
$6,500 |
| Consent Recirculation and Revision Fee |
$3,635 |
$3,708 |
| Consent Adjourned Fee |
$444 |
$453 |
| Change of Condition Fee (Consent) |
$670 |
$683 |
| Residential Certification Fee |
$1,586
|
$1,618 |
| Non-Residential Certification Fee |
$6,373 |
$6,500 |
|
Ontario Land Tribunal - Processing Fee (per appeal)
|
$179
|
$183 |
| First Notice Sign |
$134
|
$137 |
| Additional Sign |
$45 |
$46 |
| File Maintenance Fee |
$592 |
$604 |
