Richmond Hill has indoor and outdoor facilities you can rent for special events or meetings. Our indoor locations may include access to features such as kitchens, projector screens and outdoor areas. View a list of our indoor locations and facility features to find a spot that meets the needs of your event or meeting.
Facility Booking Permit Request Form
You need a permit for all facility rentals. Check the availability of the facility you wish to request through our online facility availability search. To learn about our facility rental policies and procedures and frequently asked questions, read the Facility Booking Guide.
We do not display availability of most outdoor locations online. For more information about outdoor facilities available for rent, visit RichmondHill.ca/Parks, then submit an online permit request form requesting your park of choice.
Birthday Party Packages
Richmond Hill offers a variety of Birthday Party Packages. If you are interested in booking a Party Package, please visit our Birthday Party Packages page to view all packages and book your party.
Book a Birthday Party Package
Application guidelines |
You must be 21 years of age or older to rent a facility.
Permit applications must be submitted to the Facility Booking Clerk at least 10 business days before your event. Applications are processed as soon as possible. Please note that some requests are processed ahead of others due to the date of the event.
Each permit outlines any requirements and service charges.
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Affiliated group discounts |
Richmond Hill offers discounted rental rates for approved Affiliated Community Groups. The Community Group Affiliation Policy applies to volunteer not-for-profit groups interested in working with the City to provide a range of recreational, art, cultural, social and/or sports programs to Richmond Hill residents. Learn about our Community Group Affiliation Policy and complete the online Community Group Affiliation Application Form. |
Damage deposit and cancellations |
Let us know as soon as possible if you need to cancel a booking to avoid higher cancellation fees.
Cancellation Provisions:
After a contract permit is signed, single or occasional use cancellations will be permitted only if initiated by the contract holder and under the following conditions:
- Two weeks’ notice – a full refund will be processed, less the Administration Fee
- Less than two weeks’ notice – a refund will be processed, less 50% of the permit fee
- Less than 1 week notice - No refund will be issued
You will be financially responsible for facility rentals, as booked, if unused for your own reasons.
A damage deposit may be required dependent on event type.
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Payment |
You must pay the full hourly rental fee for the facility you've booked within 48 hours of confirming the booking. The following payment methods are accepted:
- Cheque made payable to Richmond Hill
- Money order made payable to Richmond Hill
- Visa
- Mastercard
Post-dated cheques are not accepted.
If your rental requires bond deposits, refunds are mailed 10 to 12 business days after your event.
Your booking will be cancelled if you don't make your full payment by the deadline of two weeks before your event.
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Personal information |
Your personal information is protected under the Municipal Freedom of Information and Protection of Privacy Act. Any personal information Richmond Hill collects through our booking process will only be used for booking facilities, according to the Municipal Act, R.S.O, 1990, Chapter M-45 as amended, s.207, par. 28. |
Policies and procedures |
Richmond Hill has some policies and procedures that must be followed for booking facilities in the community. This ensures a fair system for all members of the community to have the opportunity to book a facility.
To minimize single-use plastics in City facilities, permit holders and facility guests are encouraged to replace single-use items with reusable alternatives whenever possible.
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Rental fees |
Outdoor |
Ball Diamonds | Ball Prime Time | Ball Non-Prime |
Lit Diamond |
Unlit Diamond |
Lit Diamond |
Unlit Diamond |
Resident – Adult
|
$12.34
|
$9.33
|
$6.18
|
$4.67
|
Resident – Minor Sports
|
$6.18
|
$4.67
|
$3.09
|
$2.34
|
Non-Resident/Commercial
|
$24.40
|
$22.60 |
$24.40 |
$22.60 |
Soccer Fields | Artificial Turf Prime Time | Soccer Prime Time | Soccer Non-Prime Time |
|
|
Lit Field |
Unlit Field |
Mini Field |
Lit Field |
Unlit Field |
Mini Field |
Resident – Adult |
$49.12
|
$13.17
|
$11.87
|
$10.93
|
$6.57
|
$5.93 |
$5.47 |
Resident – Minor Sports |
$32.18 |
$6.57 |
$5.93
|
$5.47 |
$3.29 |
$2.96 |
$2.74 |
Non-Resident/Commercial |
$72.69 |
$25.86 |
$25.12 |
$23.26 |
$25.86 |
$25.12 |
$23.26 |
Tournament Fees | |
Ball Diamonds and Soccer Fields |
Resident - Adult
|
$84.39 |
Resident – Minor Sports |
$42.20 |
Non-Resident/Commercial |
$100.46 |
Inline Skating Rink |
Resident |
$25.87
|
Non-Resident/Commercial |
$37.73 |
Extra Fees | |
Diamond Dragging |
Regular Hours |
$95.82 |
Time and a Half |
$174.96 |
Double Time |
$216.22 |
Hydro |
Resident |
$38.86 |
Non-Resident |
$51.08 |
Outdoor Beach Volleyball Courts |
Per court, per hour |
Resident |
$43.26 |
Resident - Minor Sports |
$43.26 |
Non-Resident/Commercial |
$68.13 |
Picnic Shelter Permits |
Per facility, per day |
Resident |
$433.20 |
Non-resident/Commercial |
$716.41 |
Open Park Permits |
Per facility, per hour |
Resident |
$54.08 |
Non-resident/Commercial |
$85.19 |
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Indoor Facilities |
Indoor Facility Rental | Hourly Rate | |
Small Meeting Room |
Resident |
$23.45 |
|
Community Group |
$15.41 |
|
Non-Resident/Commercial |
$36.94 |
|
Medium Meeting Room |
Resident |
$27.60 |
|
Community Group |
$18.14 |
|
Non-Resident/Commercial |
$43.49 |
|
Auditorium/Hall, Half Gymnasium or Large Meeting Room |
Resident |
$41.99 |
|
Community Group |
$27.59 |
|
Non-Resident/Commercial |
$66.13 |
|
Gymnasium |
Resident |
$79.02 |
|
Community Group |
$51.93 |
|
Non-Resident/Commercial |
$124.45 |
|
Aerobic Studio |
Resident |
$61.96 |
|
Community Group |
$40.72 |
|
Non-Resident/Commercial |
$97.59 |
|
Kitchen |
Resident |
$25.54 |
|
Community Group |
$16.79 |
|
Non-Resident/Commercial |
$40.23 |
|
Lobby |
Resident |
$25.21 |
|
Community Group |
$16.57 |
|
Non-Resident/Commercial |
$39.72 |
|
Heritage House |
Resident |
$49.64 |
|
Community Group |
$32.63 |
|
Non-Resident/Commercial |
$78.17 |
|
Heritage Centre Gardenview Room & Patio |
Resident |
$61.01 |
|
Community Group |
$40.08 |
|
Non-Resident/Commercial |
$96.06 |
|
Boynton House Art Exhibition Space |
Rate |
|
4 days |
$208.87 |
|
7 days |
$278.49 |
|
Monthly Exhibition Fee |
$825 |
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Sports Centre Indoor Soccer |
|
|
Sports Centre Indoor Soccer - Fall and Winter (Oct 1 - Apr 30) |
Rates |
|
Local Minor Soccer |
$179.16 |
|
Resident/Community Group |
$209.96 |
|
Non Resident/Commercial |
$246.32 |
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Sports Centre Indoor Soccer - Summer (May 1 - Sept 30) |
|
|
Local Minor Soccer |
$89.53 |
|
Resident/Community Group |
$89.53 |
|
Non Resident/Commercial |
$94 |
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Sports Centre General Rental - Programs and meetings |
|
|
Resident/Community Group |
$203.71 |
|
Non Resident/Commercial |
$320.08 |
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Sports Centre General Rental - Shows and Events |
|
|
Resident/Community Group |
$243.31 |
|
Non Resident/Commercial |
$383.23 |
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Sports Centre Lounge with Kitchen - Programs and meetings |
|
|
Resident/Community Group |
$18.50 |
|
Non Resident/Commercial |
$29.15 |
|
Sports Centre Lounge with Kitchen - Shows and Events |
|
|
Resident/Community Group |
$21.53 |
|
Non Resident/Commercial |
$33.94 |
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SOCAN Fees | Rate |
Social with Dancing |
1 - 100 |
$62.64 |
101 - 300 |
$90.12 |
301 - 500 |
$187.91 |
500+ |
$266.21 |
Social without Dancing |
1 - 100 |
$31.31 |
101 - 300 |
$45.02 |
301 - 500 |
$93.95 |
500+ |
$133.11 |
Through Entandem you will receive both RE:SOUND and SOCAN licenses which are required to play music in public. This per-event fee is based on room capacity, and is charged in addition to the facility rental rate. For more information regarding these fees, visit www.entandemlicensing.com
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Sports Dome |
Sports Dome
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Prime Time
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Non-Prime Time
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Shoulder Non-Prime Time
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Monday - Friday, 5 - 11 p.m.
Saturday, 9 a.m. - 6 p.m.
Sunday & Statutory Holidays,
9 a.m. - 11 p.m.
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Monday - Friday, 9 a.m. - 5 p.m.
Saturday, 6 - 11 p.m.
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Monday - Friday, 6 - 9 a.m.
Monday - Friday and Sunday, 11 p.m. - 12 a.m.
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Affiliated Youth Groups
|
$179.16
|
$89.58
|
$64.94
|
Local Schools
|
$179.16
|
$89.58
|
$64.94
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Local Adult Leagues
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$209.96
|
$104.98
|
$76.14
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Richmond Hill Residents
|
$209.96
|
$104.98
|
$76.14
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Non-resident
|
$246.32
|
$123.16
|
$89.36
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Commercial
|
$246.32
|
$123.16
|
$89.36
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School Elective Program
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Monday - Friday
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Half Day Electives
9 a.m. - 12 p.m. noon
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$11.96/person
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Full Day Electives
9 a.m. - 3 p.m.
|
$17.97/person
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Ice and Floor Rentals |
Hourly rates
| Prime Time | Non-Prime Daytime | Non-Prime Early Mornings | Non-Prime Late Night |
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Monday - Friday, 5 - 11 p.m.
Saturday - all day
Sunday - all day
|
Monday - Friday
9 a.m. - 5 p.m.
|
Monday - Friday
6 - 9 a.m.
|
Monday - Friday
11 p.m. - 12 a.m.
|
Resident - Adult |
$314.30 |
$154.49 |
$107.59 |
$107.59 |
Affiliated Minor Group |
$224.15 |
$133.65 |
$86.39 |
$86.39 |
Non-Resident/Commercial |
$374.73 |
$195.44 |
$121.14 |
$121.14 |
Floor Rentals | |
Resident - Adult |
$106.14 |
Affiliated Minor Group |
$82.32 |
Non-resident/Commercial |
$121.71 |
Floor Rentals available for ball hockey, dryland training, martial arts, and other applicable sports bookings at select locations while ice is out for the summer.
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All fees and rates subject to HST.
For Large events you may be required to pay a damage deposit to secure your event.
Prime time is Monday to Friday from 5 – 11 p.m. and Saturday, Sunday & Statutory Holidays Non-Prime time is Monday to Friday from 9 a.m. – 5 p.m.
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What's provided?
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Richmond Hill's Community Services Department provides the following to people who wish to rent one of our facilities:
- Booking assistance
- Use of the area specified by the permit
- Tables and chairs
- Copy of the Municipal Alcohol Policy
You are responsible for providing other items, including:
- Special occasional permit
- Any alcohol or mix for drinks
- Table coverings
- Dishes, cutlery or coffee maker
- Catering services
- D.J., music or band and equipment
- Set-up and clean-up staff
- Smart Serve Certified bartenders
Please don't use tape on the walls of any of our facilities to put up decorations.
Call Access Richmond Hill at 905-771-8800 for more information about facility bookings.
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