Third Party Advertisers

To register: 

• An individual or a representative of a corporation or trade union must file a Notice of Registration Form 7 with Richmond Hill’s City Clerk in person or by an agent.
• The Notice of Registration Form 7 must have an original signature – it cannot be a copy, nor can it be scanned and submitted electronically.
• the City Clerk must be satisfied that that the individual, corporation or trade union is eligible in order to certify the registration and may require that identification or additional documents be provided.
• A person who is filing as the representative of a corporation or a trade union should make sure they can provide proof they are authorized to act on the corporation or trade union’s behalf.
• There is no registration fee to file as a third party advertiser.
• If a third party advertiser wants to advertise in more than one municipality, they must register in each municipality where they want to advertise.

Registration must be filed in person or by an agent and appointments are required. Contact the Elections Team at 905-747-6526 or candidates@richmondhill.ca to schedule an appointment. Appointments will be held at:

Access Richmond Hill
Ground Floor, 225 East Beaver Creek Road

Third party advertisers must identify themselves and provide mandatory information on all advertising.

Third party advertisements must contain the following information:

• Name of the registered third party advertiser
• The municipality where the third party advertiser is registered
• Telephone number, mailing address or email address at which the registered third party advertiser may be contacted regarding the advertisement

Spending limits apply to registered third parties in accordance with the Municipal Elections Act, 1996.

Spending limits are calculated early in election periods based on voters' list numbers from the previous elections, and recalculated closer to Voting Day when the corrected voters' list becomes available (September in the case of a regular election). The final spending limit is the greater of the two amounts - this means that the spending limit will never be less than the amount shown in the Preliminary Estimate, but the recalculation may result in spending limits being increased.

Third Party Advertisers are responsible for complying with all applicable campaign finance rules under the Municipal Elections Act, 1996. City staff are not able to interpret rules or legislation for a third party advertiser, so if you are unsure about any of your obligations you may wish to consult a legal professional.

View the final Certificate of Maximum Campaign Expenses

Elections staff will post the list of third party advertisers registered for upcoming and recent elections here, showing the name and date of registration filing, as well as other contact information (address, email, social media) if provided by the third party advertiser. 

The City of Richmond Hill is not responsible for the information on any individual third party advertiser's website or social media pages, nor does The City of Richmond Hill verify, authorize, or endorse the information provided by any third party advertiser.

Prior to erecting or displaying any election related signage, all Candidates and Third Party Advertisers are required to fill out the application for Election Signs and pay the associated fee of $273 through the Community Standards Division. Details and applications are available online through Community Standards.