Santa's Village Drive-Thru

Early bird deadline is Friday, October 15. The final application deadline is Friday, October 29. Applications submitted after this date will be considered only if there is space remaining.

• The Organizing Committee reserves the right to select participants that are best suited to the event.
• No participant may depict Santa Claus and/or Mrs. Claus.
• Participants must incorporate the theme when designing their float. Please give considerable time and thought to the creativity and design of your float.
• Participants must entertain to a family audience, primarily made up of children.
• Commercial motorized vehicles must be decorated as a float.
• The name of the participating organization may appear on the sides and front of the float.
• The name of a participating organization may appear on only one sign or banner.
• No participant or costume may depict anything political, controversial or otherwise offensive within the sole discretion of the Event Representative.
• Participants must provide their own power source to the float, electrical outlets will not be made available.
• Participants are not allowed to solicit or distribute coupons/novelties or food and/or beverages including candies.
• Entries will be restricted to having a limited number of people within their social circle in attendance for the duration of the event.

Apply as a Commercial Business

Apply as a Non-Profit

• Apply to be a participant by submitting an Entry Form in ActiveRH, Richmond Hill’s online registration software.
• Confirmed participants selected to participate will be notified by a confirmation email from an Event Representative.
• Participants will receive an Event Orientation Package that will include final event details including the emergency contact person for event day, your order and section number, setup location, rules and regulations and transportation and safety information pertaining to the event.
• Entertainers including, marching bands, school bands, strolling performers, etc. interested in participating, are asked to email events@richmondhill.ca

Participants must submit all requested documentation in order to complete their application; including required Certificate of Insurance Forms and the Assumption of Risks, Release of Liability, and Indemnity Agreement Waiver.

General Liability Insurance

• Successful participants entering a float must provide evidence of General Liability Insurance in the amount of $5,000,000 per occurrence and listing the Corporation of the City of Richmond Hill as additional named insured.
• Only a City Certificate of Insurance form signed and stamped by the insuring company will be acceptable.
• Fill out the General Liability - Standard Form

Automobile Liability Insurance (Applicable to Float Participants only)

• In addition to providing the City with evidence of satisfactory General Liability insurance, participants entering a float must supply a copy of Automobile Liability Insurance with a minimum of $2,000,000 million coverage per occurrence.
• Only a City Certificate of Insurance form signed and stamped by the insuring company will be accepted.
• Fill out the Automobile Liability form

For an alternate format of these forms, contact Event Services.

Suggested Float Décor Supplies/Location

• Parade Float Stuff
• Valley Decorating
• Victory Corps
• Astro Parade
• Fabricland 

Suggestion Float Lighting Stores

• Home Hardware
• Home Depot
• Lowes
• WalMart
• Party City
• Michaels

Generator Rentals and Lighting

• Home Depot
• Coop Equipment
• Battlefield Equipment

Suggested Float Trailers Locations

• Hudson Supply
• Sport Rentals
• King City Trailers
• JJ Trailer