Book a Facility

Richmond Hill has indoor and outdoor facilities you can rent for special events or meetings. Our indoor locations may include access to features such as kitchens, projector screens and outdoor areas. View a list of our indoor locations and facility features to find a spot that meets the needs of your event or meeting.

Facility Rental Permit Form

You need a permit for all facility rentals. Check the availability of the facility you wish to request through our online facility availability search. To learn about our facility rental policies and procedures and frequently asked questions, read the Facility Booking Guide.

We do not display availability of most outdoor locations online. For more information about outdoor facilities available for rent, visit RichmondHill.ca/Parks, then submit an online permit request form requesting your park of choice.

Application guidelines
You must be 21 years of age or older to rent a facility.

Permit applications must be submitted to the Facility Booking Clerk at least 10 business days before your event. Applications are processed as soon as possible. Please note that some requests are processed ahead of others due to the date of the event.

Each permit outlines any requirements and service charges.

Community group discounts 
Richmond Hill offers discounted rental rates for community groups. Learn about our Community Group Affiliation Policy and complete the Community Group Affiliation Application Form.
Damage deposit and cancellations

A $300 damage deposit is required one week after you complete booking one of Richmond Hill's facilities.

Let us know as soon as possible if you need to cancel a booking to avoid higher cancellation fees.

Cancellation Provisions:

After a contract permit is signed, single or occasional use cancellations will be permitted only if initiated by the contract holder and under the following conditions:

  • Minimum of ten (10) business days written notice is provided to the Facility Booking Clerk
  • Payment of cancellation fee of 25% of permit contract total per facility hour affected by the cancellation request will be applied.
  • Less than ten (10) business days notification of cancellation, a refund will not be issued

Cancellations for Special Occasion Permit Holders are as follows:

  • Permits cancelled more than fourteen (14) days in advance will be charged a $10.70 administration fee. The balance of the permit will be refunded
  • Less than fourteen (14) days notification of cancellation will result in a forfeit of 100% of the total permit fee
  • If notification of cancellation is not provided to the Facility Booking Clerk prior to the permitted time, a refund will not be issued

You will be financially responsible for facility rentals, as booked, if unused for your own reasons.

Payment

You must pay the full hourly rental fee for the facility you've booked within 48 hours of confirming the booking. The following payment methods are accepted:

  • Cheque made payable to Richmond Hill
  • Money order made payable to Richmond Hill
  • Visa
  • Mastercard

Post-dated cheques are not accepted.

If your rental requires bond deposits, refunds are mailed 10 to 12 business days after your event.

Your booking will be cancelled if you don't make your full payment by the deadline of two weeks before your event.

Personal information
Your personal information is protected under the Municipal Freedom of Information and Protection of Privacy Act. Any personal information Richmond Hill collects through our booking process will only be used for booking facilities, according to the Municipal Act, R.S.O, 1990, Chapter M-45 as amended, s.207, par. 28.
Policies and procedures

Richmond Hill has some policies and procedures that must be followed for booking facilities in the community. This ensures a fair system for all members of the community to have the opportunity to book a facility.

Rental fees
Outdoor
 
 Ball DiamondsBall Prime Time Ball Non-Prime
Lit Diamond Unlit Diamond Lit Diamond Unlit Diamond

Resident – Adult

$9.88

$7.47


$4.95


$3.74


Resident – Minor Sports

$4.95

$3.74

$2.47

$1.87

Non-Resident/Commercial

$19.54

$18.10 $19.54 $18.10
 Soccer Fields Artificial Turf Prime TimeSoccer Prime TimeSoccer Non-Prime Time
    Lit Field  Unlit Field Mini Turf Lit Field  Unlit Field Mini Turf
Resident – Adult

$41.20

$10.54

$9.50

$6.65

$5.26 

$4.75 $3.33
Resident – Minor Sports $26.99 $5.26 $4.75 $3.39 $2.63 $2.37  $1.36 
Non-Resident/Commercial $60.96 $20.70 $20.10 $14.21 $20.70 $20.11  $14.21 
Inline Skating Prime Time Non-Prime Time
Resident – Adult $8.09 $5.39
Resident – Minor Sports $4.31 $2.69
Non-Resident/Commercial $10.78 $2.69
 Tournament Fees  
Ball Diamonds and Soccer Fields  

Resident - Adult  

$67.56
Resident – Minor Sports  $33.78
Non-Resident/Commercial  $80.42
Inline Skating Rink 
Resident

$25.87

Non-Resident/Commercial $37.73
Extra Fees  
Diamond Dragging 
Regular Hours  $84.42
Time and a Half  $159.43
Double Time  $197.04
Hydro
Resident  $34.50
Non-Resident $45.35
Outdoor Beach Volleyball Courts 
Per court, per hour
Resident $40
Resident - Minor Sports $40
Non-Resident/Commercial $63
Picnic and Open Park Permits
Per facility, per day
Resident $357
Non-resident/Commercial $590.39
Indoor Facilities
Indoor Facility RentalHourly Rate
Small Meeting Room 
Resident $19.34
Community Group $12.71
Non-Resident/Commercial $29.01
Medium Meeting Room
Resident $22.76
Community Group $14.96
Non-Resident/Commercial $34.15
Auditorium/Hall, Half Gymnasium or Large Meeting Room
Resident $34.62
Community Group $22.75
Non-Resident/Commercial $51.93
Gymnasium
Resident $65.16
Community Group $42.82
Non-Resident/Commercial $97.73
Aerobic Studio
Resident $59.01
Community Group $38.78
Non-Resident/Commercial $88.52
Kitchen
Resident $22.11
Community Group $14.54
Non-Resident/Commercial $33.17
Lobby
Resident $21.83
Community Group $14.35
Non-Resident/Commercial $32.75
Heritage House
Resident  $42.98
Community Group $28.25 
Non-Resident/Commercial $64.46 
Heritage Centre Gardenview Room & Patio
Resident $52.82
Community Group $34.70
Non-Resident/Commercial $79.21
Boynton House Art Exhibition Space  Rate
4 days  $185.97
7 days $247.96
SOCAN FeesRate
Social with Dancing 
1 - 100  $44.13
101 - 300  $63.49
301 - 500  $132.39
500+ $187.55
Social without Dancing 
1 - 100  $22.06
101 - 300  $31.72
301 - 500  $66.19
500+ $93.78

SOCAN (the Society of Composers, Authors and Music Publishers of Canada) requires users of music to have a license to play music at receptions, conventions, assemblies and fashion shows. This per-event fee is based on room capacity, and is charged in addition to the facility rental rate. For more information regarding these fees, visit www.socan.ca. 

Sports Dome
 

Sports Dome

Prime Time 

Non-Prime Time

Shoulder Non-Prime Time

Monday - Friday, 5 - 11 p.m.

Saturday, 9 a.m. - 6 p.m.

Sunday & Statutory Holidays,

9 a.m. - 11 p.m.

Monday - Friday, 9 a.m. - 5 p.m.

Saturday, 6 - 11 p.m.

Monday - Friday, 6 - 9 a.m.

Monday - Friday and Sunday, 11 p.m. - 12 a.m.

Affiliated Youth Groups

$168

$84

$60.90

Local Schools 

$168

$84

$60.90

Local Adult Leagues 

$198.88

$98.44

$71.40

Richmond Hill Residents 

$198.88

$98.44

$71.40

Non-resident

$219.88

$109.99

$79.80

Commercial

$219.88

$109.99

$79.80

 

 

School Elective Program

Monday - Friday

Half Day Electives 

9 a.m. - 12 p.m. noon

$10.45/person

Full Day Electives

9 a.m. - 3 p.m.

$15.70/person

Ice and Floor Rentals 

Hourly rates 

 Prime TimeNon-Prime Daytime Non-Prime Early MorningsNon-Prime Late Night 
 

Monday - Friday, 6 p.m. - 10 p.m. 

Saturday, all day 

Sunday 6 a.m. - 10 p.m.

Monday - Friday

9 a.m. - 5 p.m.

Monday - Friday  

6 - 9 a.m.

Monday - Sunday

11 p.m. - 12 a.m.

Resident - Adult  $287.43  $141.28 $98.39  $98.39
Resident - Minor $204.99  $122.22  $79  $79
Non-Resident/Commercial $326.37  $178.73  $108.61  $108.61 
P.A. Days   2 per cent discount off regular rates    

 

Floor Rentals  
Resident - Adult  $101.92
Resident - Minor   $79.05 
Non-resident/Commercial  $111.30 

Floor Rentals available for ball hockey, dryland training, martial arts, and other applicable sports bookings at select locations while ice is out for the summer. 

All fees and rates subject to HST.

For Large events you may be required to pay a damage deposit to secure your event. 

Prime time is Monday to Friday from 6 p.m. – 11 p.m. and Saturday, Sunday & Statutory Holidays an
Non-Prime time is Monday to Friday from 9 a.m. – 5 p.m.

Reservations

The Facility Booking Clerk can hold a facility space for a maximum of one day, starting from the day you make the hold request. The hold is automatically cancelled after one day. You will not get a call from the Clerk to let you know that the reservation has been cancelled. The space returns to having available status once a reservation has been cancelled.

What's provided?

Richmond Hill's Community Services Department provides the following to people who wish to rent one of our facilities:

  • Booking assistance
  • Use of the area specified by the permit
  • Tables and chairs
  • Copy of the Municipal Alcohol Policy

You are responsible for providing other items, including:

  • Special occasional permit
  • Any alcohol or mix for drinks
  • Table coverings
  • Dishes, cutlery or coffee maker
  • Catering services
  • D.J., music or band and equipment
  • Set-up and clean-up staff
  • Smart Serve Certified bartenders

Please don't use tape on the walls of any of our facilities to put up decorations.

Call Access Richmond Hill at 905-771-8800 for more information about facility bookings.