Individuals and organizations who supply goods and services to the City or who use City facilities may be required to provide evidence of insurance as part of the terms and conditions of the contract, purchase order, permit, license or other forms of agreement.

Evidence of insurance will ONLY be accepted on a City of Richmond Hill Certificate of Insurance Form which must be completed by a certified insurance broker or authorized representative of the insuring company. For assistance completing the City Forms, please refer to number 1 and 2 below - “Instructions for Insurance Brokers”.

Links to PDF fillable City Certificate of Insurance forms are available in number 3 and 4 below. 

1. Instructions for Insurance Brokers - All-One Certificate of Insurance Form
   This is a step-by-step guide to assist Brokers in completing the City's All-In-One Certificate Insurance Form (number 3 below).
2. Instructions for Insurance Brokers - Special Events and Facility Rentals Certificate of Insurance Form
   This is a step-by-step guide to assist Brokers in completing the City's Special Events and Facility Rentals Certificate of Insurance Form (number 4 below)
3. All-In-One Certificate of Insurance Form
   This form can be used to provide evidence for multiple types of insurance coverages required by City contracts, agreements, permits, leases, licenses or programs.
4. Special Events and Facility Rentals Certificate of Insurance Form
   This form is used to provide evidence of liability insurance by Special Events Organizers and Participants taking place within the City of Richmond Hill and for City facility rentals.

Note: The above certificates were updated on April 8, 2026.

If you have any questions regarding completion of these certificates, contact the Risk and Insurance Section at risk.management@richmondhill.ca or at 905-771-8800, ext. 2543 or 905-747-6518 during regular business hours.