Richmond Hill's Procurement Section of the Corporate and Financial Services department helps manage the goods and services the City needs. The department follows the Procurement Policy and the Financial Control By-law.

Suppliers

Suppliers can create a vendor account for free here to receive notifications when bids matching their vendor profile are posted and to view bid details.

• A vendor account is required to receive bid notifications and access bid documents.
• A subscription fee (one-time or annual) is only required if you choose to submit a bid.
• To submit a bid and receive notifications of addenda, suppliers must register for each specific bid.

Create a vendor profile to stay connected to upcoming opportunities to do business with the City. A vendor account also provides access to procurement opportunities from many other municipalities across Ontario that use Bids & Tenders.

Important Notice for Vendors: Official Bidding Platform

The City of Richmond Hill posts all official procurement opportunities exclusively on Bids & Tenders.

Please be aware that some third-party websites may cross-post our bids without authorization and attempt to charge fees for access. These sites are not affiliated with the City, and vendors do not need to use them to access our bid opportunities.

To avoid unnecessary costs and ensure you have the correct bid information, always access City bidding opportunities directly through our official bidding platform: richmondhill.bidsandtenders.ca.

Insurance

Richmond Hill requires proof of insurance identifying the City as an additional insured as part of the procurement process through the Certificate of Insurance Forms.

Electronic Funds Transfer

Suppliers are encouraged to submit an Electronic Funds Transfer (EFT) form to switch from payment by cheque to payment by electronic funds  transfer. 

Terms and Conditions

Richmond Hill purchase orders are subject to these Terms and Conditions.