• Drawings must be produced at a scale of 1:500. The vertical scale on submitted profiles shall be 1:100 (if applicable). In highly congested areas where it is not possible to show the required level of detail, the drawings must be produced at a scale of 1:200 with a vertical scale of 1:50 on the profile sections (if applicable). The drawing scale must be specified within the title block.
• Drawings must have a legend that identifies all line work and symbols used on the drawing. Existing and proposed plant must be clearly distinguished within the legend.
• All drawings must include a North arrow on the top right hand corner of each drawing.
• All existing aboveground surface features and underground services and structures within the project limits must be clearly identified on the submitted drawings. The location of existing pavement, sidewalk, curbs, driveways, trees, shrubs, hedges, must be clearly identified on the drawings. The Right of Way limits, lot and easement lines must be clearly identified on the drawings.
• Drawings must be circulated to the local hydro, gas and any telecommunication companies known to have plant within the application area for review. At the time of circulation, the utility companies are requested to review their current facility planning schedule to determine if they have an interest in the subject area and if so then they are expected to coordinate joint build ventures with the utility applicant.
• The name of the Applicant Company must be identified within the title block including contact information. If the drawings were produced by a Consultant who is providing project administration services and is acting on behalf of the owner, contact information for the consultant must be provided as well.
• In cases of joint applications, all participants should be identified with the project lead specified.
• The proposed plant must be located within the standard location in accordance with the current City of Richmond Hill Standards and Specifications Manual. If the applicant proposes to install utility services in a non-standard location, then the submission must include a written explanation clearly identifying the reasons why.
• Upon completion of the project, “as built drawings” must be submitted to the City of Richmond Hill, Community Services Department, Energy and Waste Section, 1200 Elgin Mills Road East. The as built drawings must show the actual location and depth of the plant installed. Horizontal ties must be provided to the property line and/or permanent above ground features at all changes in alignment.
• If following the issuance of the road occupancy permit and completion of stakeouts it is determined that it is not possible to install the proposed utility in the location originally proposed on the permit drawings, the applicant must revise and resubmit the drawings for approval prior to commencement of construction.
• All road crossings must be detailed by means of a scalable cross section drawing showing the depth of the crossing and clearances from the City’s sewers, watermains and other underground plant.

The equipment placement guidelines provide direction to utility companies in regards to the preferred locations of equipment such as cabinets, pedestals and ground level boxes.

Residential Areas – Large Equipment

• Use flankage of properties on corner lots for large equipment
• Side lots should have enough height and cover to conceal the unit from the impacted homeowner
• Try to avoid high visibility fences (chain link fence)
• Minimize any line of site concerns from front door or windows of the directly impacted homeowner
• For the placement of cabinets or central splicing points (CSP's) in the flankage, notification to the homeowner is required
• For all other aboveground or at grade equipment, no notification or concurrence is required when placing in the flankage where a driveway or front door to the home are not present

Residential Areas with Boulevard and Sidewalk – Small Equipment

• Grade level boxes (GLB’s) placed within the boulevard in the frontage of a property require notification
• GLB’s on the flankage where a driveway or front door is present also require notification
• Maximum size can be 24"x36" with notification only
• GLB’s larger than 24"x36" will require City approval or concurrence from the effected homeowner
• Pedestals are mandatory concurrence regardless of size when in the frontage
• Pedestals will be placed minimizing line of site as best as possible

Residential Areas with no Sidewalk or Boulevard – Small Equipment

• GLB’s placed within the boulevard in the frontage of a property require notification
• Maximum size can be 24"x36" with notification only
• GLB's 36"x48" can be placed providing a minimum length of 10m from the edge of the house to edge of pavement or with concurrence or with City approval
• Pedestals are mandatory concurrence regardless of size when in the frontage
• Same rules apply for area with sidewalk, but no boulevard (monolithic)

Residential Areas – Service Drop “Flowerpots” Small Equipment

• Flowerpots are only to be placed if concurrence for drop to house is denied
• Flowerpots will be placed 0.3m from property line if concurrence is denied
• The footprint of a flowerpot is 11"x11"

Notification and Concurrence Letters

Notification

• Only one letter needs to be dropped off to the home owner showing the planned placement of the equipment with a plant owner contact indicated for follow-up questions / refusal
• If there is no reply from property owner within 2 weeks (10 business days) of the drop off date, approval is given by City
• If there is a refusal of placement the design is to be adjusted to a less conflicting location, CSP's and cabinets placed in accordance with City standard are an exception
• Only a letter authorized by the plant owner can be used

Concurrence Letters

• Requires three attempts for sign off from property owner
• Two letters can be dropped off during regular working hours of 9 a.m. to 5 p.m., but should be dropped off at a different a time and day from each other
• One needs to be outside of regular hours, after 5 p.m. and weekends. This increases the chances of meeting the homeowner at home
• Only a letter authorized by the plant owner can be used